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How to Use the Snipping Tool for Windows Desktop

By Blog, Digital Organizing, Quick Organizing Tips No Comments

You’re in the right place to learn how to use the snipping tool for Windows desktop!

 

Have you ever found yourself wanting to capture just a portion of your desktop screen? Perhaps you want to highlight a specific section of a document, webpage, or image to share with someone or for future reference.

 

Enter the snipping tool – a handy feature built right into your desktop to make this task a breeze!

 

In this blog post, we’re looking at how you can harness the power of the snipping tool on a Windows desktop.Keep reading to learn how to use the snipping tool for Windows desktop!

 

 

How to Use the Snipping Tool for Windows Desktop

 

Before we dive into the exact how-to’s of using the snipping tool, let’s debunk a common misconception…

 

The Print Screen shortcut captures the entire screen. The snipping tool allows you to select only the portion of the screen you want to save. Which saves you from the hassle of a second step of cropping!

 

 

Finding the Snipping Tool

Locating the snipping tool is the first step. Simply type “Snipping Tool” in the search bar at the bottom of your computer’s screen, and if it’s available on your system, it will appear. To ensure easy access in the future, pin the Snipping Tool to your taskbar. If it didn’t come up for you, you can download it here.

 

The shortcut keys to pull it up instantly are Windows Key + Shift + S

 

 

Capturing Screenshots

Once you’ve launched the snipping tool, click on “New” to initiate a new snip. Here you have the flexibility to drag and choose the area of the screen you want to capture. This could be a section of a webpage, a photo, or anything else. The snipping tool also offers basic editing options like highlighting and annotating to further enhance your screenshots.

 

 

Saving and Sharing Snippets

After capturing the desired portion of your screen, it’s time to save or share your snippet. In the next step of how to use the snipping tool for Windows desktop, you have a few options. You can save it to your local drive for future reference or attach it directly to emails or tasks in project management tools like Asana, Monday, or Notion. The snipped screenshot is also now on your clipboard, so you can paste it somewhere as well. The versatility of the snipping tool allows you to seamlessly integrate it into your workflow, regardless of the application you’re using!

 

Screenshots made with the Snipping Tool will also auto-save to your “Screenshots” folder. Avoid digital clutter by clearing it out regularly

 

 

Learning how to use the snipping tool for Windows desktop and adding it to your daily routine will significantly streamline your workflow!

 

The Snipping Tool allows you to take precise screen snippets effortlessly. This is highly useful when you’re collaborating with colleagues, documenting tasks, or simply archiving important information.

 

Now you’ve mastered the art of how to use the snipping tool for Windows desktop. Stay tuned for our upcoming lesson on how to seamlessly save and utilize these snippets in a note reminder system!

 

With the right tools in your hands, you’ll be able to declutter your mind and enhance your productivity like never before.

 

Comment below your favourite ways to use the Snipping Tool, and happy snipping!

 

 

 

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Google Keep: Learn the Basics + Use Key Features

 

 

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How to Get Your Small Business Ready for Tax Season

By Blog, Business Organizing, Checklists No Comments

As a business owner, you may experience mixed feelings when it comes time to get your small business ready for tax season.

 

Tax season is a stressful time for many of us personally, but add business to the mix? It’s a whole other world!

 

With receipts scattered, documents misplaced, and procrastination looming, it’s no wonder we avoid all tax-related tasks until the last minute.

 

In this blog post, I’m sharing my simple organizing strategies honed over two decades. With these systems in place, you can keep your taxes organized for both personal and business use year after year.

 

 

Let’s dive into the five best tips to kickstart a stress-free tax season!

 

How to Get Your Small Business Ready for Tax Season

 

 

Centralized System for Receipts:

 

Organizing receipts is crucial for a smooth tax filing process. Designate a specific spot in your wallet, desk, or car for collecting receipts. Use durable zipper pouches labeled with categories like “Business Expenses” or “Medical Receipts” for easy sorting and retrieval. Regularly empty these pouches into your central tax folder to keep everything tidy and in one accessible place come tax season.

 

Digital Tax Folder:

Since we’re living in the digital age, it’s beneficial for you to digitize as many documents as you can to get your small business ready for tax season. Start by creating dedicated tax folders on your computer for both personal and business taxes. As you receive documents, scan or photograph them and file them directly into their respective folders. This ensures a well-organized digital archive for easy reference whenever you need something!

Personalized Tax Checklists:

 

Develop customized tax checklists for your specific needs. You can find free basic templates online to start with and just tweak them where needed. For business owners, maintain separate checklists for personal and business taxes. Customize these lists to streamline the gathering of required documents for tax season.

 

 

File Folders with Expanding Pockets:

If you haven’t already, choose a filing system that suits your needs. File folders work well for smaller amounts of documentation while folders with expanding pockets are ideal for larger volumes. To get your small business ready for tax season and beyond, prepare labels for upcoming years to save time in the future and recycle old folders as needed. This ensures a seamless transition from one tax year to the next!

 

Archive System:

 

Establish an archive system for past tax years. Keep only the current year and the two previous years in your immediate workspace for reference. Use labeled hanging files or expanding file pockets for each year to separate and store them in a designated area, such as a home office or storage space. Make sure these paper documents stay safe from damage by moisture or any other potential cause by using at least a banker’s box or even fire-proof storage.

 

 

Now you’re prepared to get your small business ready for tax season!

 

Implementing these organizing tips will transform your tax season experience from a last-minute scramble to a perfectly planned filing time!

 

From simply managing receipts to creating a digital archive, personalized checklists, and an efficient paper-to-digital filing system, you’ll be well-prepared for stress-free tax filing year after year.

 

Remember, the key is consistency. Find a system that works for you, customize it to your needs, and stick with it. The more you switch around your system the easier it is for pieces to fall through the cracks.

 

As tax season approaches, you’ll appreciate the ease and efficiency of having all your documents in order!

 

If you have secret tips of your own or more questions about how to get your small business ready for tax season, feel free to share them in the comments below!

 

 

 

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When to Hire a Productivity Coach or Professional Organizer

 

 

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Simplify Your Business with Effective Systems

By Blog, Business Organizing, Digital Organizing No Comments

Looking to simplify your business with effective systems but not sure where to start?

 

Picture a digital workspace where chaos and clutter are replaced with streamlined effective systems. You can finally close down the tabs in your brain and your day-to-day operations are easy. An efficient business workspace for you and/or your whole team to easily navigate!

 

Below, I’ll be guiding you through the art of creating effective systems to simplify your business. We’ll cover the three basic steps of setting up highly efficient systems in your business. This includes defining a pathway to save time and optimize your workflows.

 

To begin, it’s important to think carefully about how you’ll be setting up strategic storage of digital assets. The key word we’ll focus on here is retrieval; specifically HOW and WHERE you will find what you’re organizing.

 

Next, I will help you draw up a plan of action. Don’t worry, we won’t be going back to your dusty digital files from a decade ago. We’re going in with a bite-sized approach starting with TODAY and MOVING FORWARD!

 

Lastly, we’ll be crafting an efficiency plan to keep it all together for years to come. Say adios to chaos and embrace a workspace where sophistication meets simplicity!

Get started on organizing your folder structure with my FREE Digital File Cabinet PDF: Click here to download!

 

Keep reading to learn how to create effective systems that reduce clutter and simplify your business. You’ll soon enjoy saving time, closing the open tabs in your brain, and working with ease.

 

 

Simplify Your Business with Effective Systems

 

 

1. Determine the WHERE

Write a list of everything you use in your business (a starting point is listed for you below). Ask yourself the following question for each category:

 

Where will this be stored or filed so it can be easily found and shared?

 

Now brainstorm where will you store and organize your…

  • Notes and ideas (Google Drive, Asana, Evernote, OneNote, Reminders App, Google Keep, etc.)
  • Frequently visited links (Bookmark folders, spreadsheet, etc.)
  • Passwords (Lastpass, 1Password, spreadsheet, etc.)
  • Files, videos, course content (Google Drive, OneDrive, Dropbox, iCloud, etc.)
  • Digital assets (Canva, Google Drive, OneDrive, Dropbox, iCloud, etc.)
  • Tasks and projects (Asana, Monday, Notion, ClickUp, Trello, etc.)
  • Receipts (Evernote, Google Drive, etc.)
  • Apps (Folders, groups, pages, etc.)

 

 

2. Plan the HOW

At this stage, you will have drafted a simple outline for your categories and where you may store everything. Take a moment here to think about any frequent roadblocks you encounter in your workday:

  • What often causes you to lose momentum?
  • What distracts you?
  • What is your team constantly asking you to resolve?

 

With a defined list of frictions at hand, ask yourself the following question to come up with resolutions to simplify your business for each one:

 

What are the exact steps I will commit to taking in order to increase efficiency?

 

Where can I…

  • Make duplicates or clones
  • Create a template
  • Automate
  • Delegate
  • Downsize
  • Create an SOP

Benefits of Implementing a System

  • Easy to store
  • Easy to locate
  • Easy to grant access
  • Easy to share
  • Easy to edit
  • Easy to duplicate
  • Easy to delegate
  • Easy to automate

Important Reminders

  • Start your adjustments TODAY and moving forward
  • Your systems will be imperfect to start and improve over time
  • Document what you are doing as you go for recurring tasks so you can create SOPs later
  • Create effective systems to simplify your business that are duplicatable and scalable
  • When in doubt, write it out

 

 

3. Get it GOING

As Barbara Hemphill once said, “Clutter is nothing more than postponed decisions.” The best way to combat clutter is to take action against it. Motion leads to momentum, and once you get going, I know you will be inspired to continue to simplify your business!

 

First, you must accept that you’re going to go through a bit of a process to make it to the other side. Since clutter did not happen overnight, decluttering is not going to happen overnight either. Organization is a lifestyle not a one-off kind of thing.

 

Think about how your life will function once these effective systems are in place. As well as the little habits (see below) you will implement to keep it running smoothly and stay organized.

You have now brainstormed WHERE you’re going to organize your business’ digital assets and planned out HOW you’re going to simplify your business. Equipped with this blueprint of effective systems, you are more than ready to take the first steps today!

 

While sorting your files, if you encounter a roadblock with your new system, remember to refer back to the questions from step two. Use these to untangle your thoughts and don’t hesitate to write it out if you need to.

 

If you’d like some support along the way or are ready to streamline your business even further, join our community in Organize Your Business.

This is our community-focused course where you can meet other business owners like yourself with similar goals of:

 

✔️ A smoother, more productive workday where you have quick access to all of your frequently used bookmarks and web tools

✔️ Implementing a simple solution for storing passwords securely and accessing them seamlessly across all devices

✔️ Creating the systems your online business needs for effortless file retrieval and managing your team’s flow of content creation

✔️ Obtaining a personalized plan for scheduling important tasks throughout your week and then letting go of the rest, guilt-free

✔️ Setting up a structure for easy file, photo, and content retrieval, with confidence that your team can navigate it

ORGANIZE YOUR BUSINESS →

 

 

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Tips for Working From Home Effectively

 

 

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