Organizing and productivity

Mar 05

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3 Tips for an Efficient Work Schedule

By Sherry Borsheim Blog, Business Organizing, Quick Organizing Tips, Time Management No Comments

While having an organized office is essential for keeping things running smoothly, making sure you spend your time well is also vital to a successful work day.

Here are 3 tips for an efficient work schedule to help you make sure that your time is spent wisely:

Tip # 1: Start Your Day with a Plan

One of the biggest time wasters for most people is figuring out what to do, and when, during the day. Minutes are often wasted trying to determine the difference between what is more important and what can be shelved for a later time. Why not take a few minutes at the beginning of your day and write out a loose schedule or “to-do” list? By setting a schedule, you’ll be able to quickly see what is important, what can be delegated, and if you have the ability to deal with “surprises” that will undoubtedly come up during the day.

Full Focus Planner – Linen

Tip # 2: Designate Time for Email and Phone

One of the biggest setbacks for time efficiency when running a home office is multi-tasking. Taking a break every few moments to check emails or phone messages often eats up valuable time that could be spent perfecting your next service or project. Instead of jumping at every notification bell or dashing off to make that phone call to a client, designate specific times during your work day to communicate with the outside world. Not only will you get more accomplished by focusing on communication for those 15 minutes or so, but your clients will note that you took the time to respond to them, and that you made sure that there was enough time to address their needs.

Tip # 3: Take Breaks

Despite what you may have thought, working a straight eight hours without a break doesn’t make you more dedicated, more productive, or a better business owner. The only thing that working without a break accomplishes is making you tired, irritable, and actually less productive. So in your daily schedule make sure you schedule a few moments to get up, walk around, stretch, and take a break. It only has to be a few minutes at a time, and you’ll be surprised at the effect it has on your day!

Tip #4: Break the Project Down

If you’re working on a big project for a client, it is often better to break it down into a number of mini-projects that lead to the overall goal. Not only does this make it easier to handle, but it helps to keep you on track when distractions come your way. Think of it this way – you wouldn’t try to make a four-course meal all at the same time, would you? No, you’d concentrate on each individual part, and then bring them together at the time of serving. Use the same idea when you’re tackling that project.

What do you struggle with most when it comes to keeping productive on a workday? Comment below!

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Feb 25

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Keeping Your Online Business Organized

By Sherry Borsheim Blog, Business Organizing, Free Articles No Comments

When you run an online business, you quickly realize that time and money goes hand in hand. The more efficiently you use your time, the more profit you make. Therefore, staying organized and on top of your online business is not only a good idea, it really is vital to your business survival. Here are a few tricks that anyone can use to get and stay organized in an online business.

Trick # 1: Email Filters are Your Friend

While a spam or junk mail filter is essential to keep out the unwanted email that you will undoubtedly get during your day, other email filters should be used to make sure you get what you need in a timely fashion. Take a few moments to configure your email to re-direct certain types of messages into specific folders. One option is to divide by subject areas- a folder for invoicing, one for client correspondence, another for marketing, one for vendors, you get the idea. Another choice is to create a folder specifically for each of your clients. Once you have the folders set up, and the filters in place, you’ll be able to see quickly what needs to be addressed quickly, and what can be shelved for a later time. Also, most email programs have an easy to use filter program already contained within them. In most cases it’s listed under “tools” or “options”, but check your help section if you have trouble finding it.

Trick # 2: Use Excel

There are of course, numerous programs out there that can aid you in keeping your business finances organized, but honestly, when it comes to keeping track of sales and client information, the old standby of Microsoft Excel still is the best. It is easy to use, the columns can be defined and changed as your needs fluctuate, and it can operate on nearly any computer system out there. Using a spreadsheet to keep your records current is an easy way to not only see what is going on with your business at the moment, but also to keep track of various trends over the long term. That way you’ll know how to adjust and change to meet the needs of your thriving business.

Trick # 3: Organize Your Website

When it comes to your website, remember that keeping things short and sweet is important. In most cases, if you keep your paragraphs between 40 and 150 words each, the information contained within them will be easier to digest, and the reader will keep more of the information. Also, be sure to make the location menu items such as “About Us” “Our Products” “Services” and “Terms of Service” and “Site Map” are easy to find and see. Remember that most people look to the top of the page first, so that is one of the best locations.

By using these simple ideas, you can help to make your online business more organized, and more profitable.

Feb 18

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Work From Home Mom? 4 Tips To Get Your Home Office Organized

By Sherry Borsheim Blog, Business Organizing, Home Office Organization No Comments

You’ve taken the big step and you’ve decided to work from home. Whether you are telecommuting or starting your own business, having an organized place to work is essential for success. Here are the vital steps that you need to take to make sure your home office, and your home business operates smoothly. Don’t worry; organizing a home office is relatively easy, and less expensive than you might think.

Step # 1: Take Stock

Before you settle on file cabinets or furniture, it’s a good idea to take stock in what you already have. If you’re like most first time homeworkers, you probably have a lot of papers, pens, odds and ends, and emails. Take stock of what you have; that way you’ll be able to determine what you need to get organized. Does your business have a lot of paperwork, or is it more computer and internet based? Do you need a lot of storage space for supplies, or are they small and relatively easy to store? By understanding what you already have, and thinking about how your business will operate, you can more easily determine what you will need.

Step #2: Find the Location

One thing to remember when you have a home office is that work still needs to be done there- so choosing the right location in your home is important. It is essential that you keep your “office” and “home” areas separate as much as possible. While it is perfectly understandable that an errant toy will make its way under your office desk, try to make sure that the invasion of home and family into your work area is kept to a minimum. Working in a basement office, or an upstairs spare bedroom works well. If space is limited, though, a simple curtain hung up around your workspace can do wonders.

Step # 3: Get the Furniture You Need

Having a home office often means getting office furniture. Concentrate on finding office equipment that makes it easy for you to work. Do you have a chair that is comfortable, that encourages you to sit in a correct posture? Why not use that as your office chair? Perhaps you have some book shelves that were used by your child who is now at college. Why couldn’t they be used in your office? When you do buy something, however, make sure it is of good quality, and allows you to have to storage you need – now and in the future. It doesn’t make good business sense to be continuously replacing office furniture due to wear or expansion.

Step # 4 Organize!

Once you’ve gotten those steps done, the only thing left to do is organize your office in a way that makes sense to you. Many people organize by a color scheme, while others find that put things in a specific location is the key. The choice is yours.